Administrative Assistant, Global Medical Affairs
Position Responsibilities:
- Responsible for calendar management for members of leadership team, utilizing Microsoft Outlook.
- Support of both HQ and remote LT members of GMA as assigned
- Schedule and coordinate meetings with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing, catering as required).
- Audit and maintain departmental distribution list(s) and organizational charts on a timely basis.
- Assist with creating and editing executive level presentations as may be required.
- Assist with travel needs in accordance with Madrigal travel policy (e.g., air, train, hotel, car, visa, etc.).
- Assist with planning and coordination of virtual and/or face-to-face team meetings and events.
- Support expense reporting for leadership members using manual and online system
- Provide additional back-up to other administrative/executive assistants within R&D groups.
- Collaborate cross-functionally with organization’s wider administrative group.
- Oversee and execute timely completion of additional projects, as needed.
- Handle confidential materials and information effectively and discreetly.
- Type and format confidential and non-routine documents.
- Prepare, consolidate, and scribe ongoing meeting agendas, minutes, and action items for various team meetings
- Provide project management support and take responsibility for various departmental initiatives
- Provide candidate care in conjunction with HR for potential candidates and new hires within functional group, including any administrative aspects of onboarding new colleagues
- Understand the legal and compliance environment and drive collaboration with the Legal and Compliance team.
Qualifications and Skills:
Minimum:
- Four or more years of related, specialized administrative experience
- College degree preferred
- Ability to work independently
- Ability to manage multiple projects simultaneously with high accuracy
- Exceptional customer skills, over the phone and in-person, with internal and external personnel
- Demonstrated exceptional MS Office skills – Word, Outlook, PowerPoint, Excel, SmartSheet, Sharepoint and Teams
- Ability to build partnerships across the organization
- Strong verbal and written communication skills
- Solid understanding of legal and compliance environment in life sciences industry.
• Prior experience in a biotech/pharmaceutical company is desirable
Compensation:
Base salary is determined by several factors that include, but are not limited to, a successful candidate's qualifications, skills, education, experience, business needs, and market demands. The role may also be eligible for bonus, equity, and comprehensive benefits, which include flexible paid time off (PTO), medical, dental, vision, and life and disability insurance.
Madrigal is an Equal Opportunity Employer. All employment is decided on the basis of qualifications, merit, and business need. Applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex gender identity, sexual orientation, national origin, age, disability, protected veteran or disabled status, or other characteristic protected by applicable federal, state, or local law.
Unsolicited resumes from agencies should not be forwarded to Madrigal. Madrigal will not be responsible for any fees arising from the use of resumes through this source. Madrigal will only pay a fee to agencies if a formal agreement between Madrigal and the agency has been established.
Please be aware that we are currently receiving numerous reports of individuals misrepresenting themselves as Madrigal Pharmaceuticals’ Hiring Managers, seeking to engage with job candidates through fraudulent online advertisements or job posting sites. These unauthorized individuals are using Madrigal’s name and logo in an attempt to solicit up-front fees and obtain personal information from interested job candidates. Please know that Madrigal does not conduct interviews via text or in chat rooms; conduct interviews via Skype, RingCentral or solely via telephone; charge candidates an advance fee of any kind (e.g., fees for purchasing equipment); nor does it offer positions of employment without undergoing a thorough recruiting process. Interviews with Madrigal are conducted via the Zoom platform.
Please also note that any correspondence with regard to employment would come from an authorized madrigalpharma.com email address or from an email address from one of our trusted search firm partners. We are aware that incorrect/fraudulent email addresses, with Madrigal misspelled, have been utilized in these most recent fraud attempts. If you receive unsolicited employment offers from people claiming to work for Madrigal we recommend that you: do not respond to their questions; do not open any attachments; and do not click on any hyperlinks.